Office Organization 101
Office organization is crucial to the small business owner–especially if you are running a business out of your home. A chaotic office usually ends up in a chaotic mind which isn’t helpful to your success.
We’ve compiled our favorite organizational tips to keep your office, your to-do list, and your mind clutter-free! Let us know which ones work best for you in the comments.
Keeping a notepad available for your daily tasks will help you stay organized when things start piling up. Instead of trying to remember everything, just jot it down! Plus, it’s fun to cross things off your list once you’re done.
Having a spot for paperwork that still needs your attention is a great way to keep your desk from being cluttered with papers. If you need to finish something up, just add it to your inbox and schedule a time to go through the box!
Do you deal with lots of little papers? Try out a desk filing system where you can categorize papers. Soon enough, you’ll always know where everything is.
Drawer filing systems are better suited for long-term papers that you need to save. A drawer system will help you keep track of the important things, and you’ll always remember where to look. Plus if it adds a pop of color to your office or even just a place to sit a cute knick-knack, we’re in!
Accordion folders are great for separating papers into different projects. You can even have accordion folders for your personal life as well! It’s easy to open up the accordion folder and immediately find what you’re looking for.
If you’re dealing with lots of projects and timelines, you might consider using color-coding. We love using colored pens for this. Make sure you have a key somewhere that reminds you what each color means!
Pro Tip: Find the color that works for you. When Summit’s CEO, Ashlee, writes with a black pen the words just seem to get lost. Once she figured this out and started writing with a specific blue pen her organization world changed!
Whiteboards are wonderful tools for organization because you can keep changing it every week (or every day) with new tasks. We like to schedule our week out on a whiteboard (on Mondays!) so that we can see the big picture of our projects.
This one may seem silly, but a trash can help with organization! If you don’t need something…throw it away immediately instead of holding onto it on your desk.
If you can’t part with some documents because you aren’t sure if you’ll need them again one day, invest in a quality scanner. You can scan your documents, organize them on a hard drive, and then throw away the original piece of paper. Instant organization!
Once your desk is calm, we can really get around to calming your mind. Aromatherapy is a great way to create a gentle, organized atmosphere for your office.
Pro Tip Hidden Gem!
If you struggle between digital and written to-do lists, the struggle is over! With this notebook you can handwrite every note and then use an app to send it to places of your choosing! Their smart icons and app recognition can send notes right to emails, Drive folders, and more!
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